Central Oregon Writers Guild Leadership
Central Oregon Writers Guild Board Descriptions
Terms one-year minimum except Treasurer
PRESIDENT
· Shall oversee the management of the Guild business and can call special meetings, preside at all meetings, sign all official documents, report annually on the state of the organization, appoint special purpose committees, and promote membership and the common welfare of the Guild.
· Works with the Vice-President/Programs in scheduling and arranging all general Guild meetings and arrange lodging and the meeting needs of speakers.
VICE-PRESIDENT/PROGRAM DIRECTOR
· Shall assume duties of President in his/her absence, assist the President in scheduling and arranging of all general Guild meetings and arrange lodging and the meeting needs of speakers.
· Find and reserve meeting locations for monthly meetings. Arrange for access to meeting rooms.
· Schedule and confirm the speakers, and maintain contact with each one regarding meeting logistics prior to their appearance. Advise Publicity Coordinator, who will distribute media releases with meeting information.
· Work with Hospitality Director to request members to provide refreshments for each Guild meeting except the December meeting, which is a potluck.
PUBLICITY DIRECTOR:
· Prepare and distribute publicity for all Guild events. Contact speakers to secure biographies and information they wish to have included in media releases.
· Submit upcoming events to Website Director for posting.
· Maintain up-to-date media contact lists, along with submission guidelines and deadlines.
· Arrange for printing of current Guild brochure.
4TH GRADE BOOK CONTEST DIRECTOR
· Under the direction of the President, shall coordinate teachers, volunteers, judging, printing and work with the Redmond Library’s display of books and reception.
TREASURER/MEMBERSHIP DIRECTOR
· Shall maintain a checking account for the Guild, be responsible for the accounts and records of the Guild, provide written financial statements to the Board, and contact members delinquent in dues.
· He/she shall maintain lists of active members and contacts.
· Promotes Guild membership.
· Makes required reports to the IRS and any other oversight agencies.
EVENTS DIRECTOR
· Shall coordinate special events such as workshops, book fairs, retreats, lectures, and manages logistics such as announcements, meeting places, etc. Encourages Guild participation.
· Coordinates the Oregon Book Award Tour.
· He/she will invite speakers and arrange their travel and lodging and presentation needs.
LITERARY HARVEST DIRECTOR
· Shall coordinate the Annual Literary Harvest Writing Contest and Event, including submission collection, judging and scoring; manages logistics for the event, as well as the Chapbook publication and sales.
WEBSITE DIRECTOR
· The Website Director shall maintain the COWG website by making additions recommended by the Board.
· Shall post meetings, workshops, and contest news on a regular basis.
SYSTEMS COORDINATOR
· Shall provide technical and administrative assistance to the Guild. Develops standard Guild processes, develops and manages member surveys, collects and evaluates data to make recommendations to the Board based on responses of members.
SECRETARY
· Shall record meeting minutes at Board meetings and make copies available to the Board Members.
HOSPITALITY DIRECTOR
· Shall coordinate with members to provide refreshments for each monthly meeting except the December meeting, which is a potluck.
· Shall coordinate the Holiday potluck that follows the Member Showcase at the December meeting.
BOARD ADVISOR
· The Board Advisor shall have held at least one Guild office prior to serving in this position. Provides guidance and promotes the welfare of the organization, filling in where needed to implement programs.
Assistant Application (fill in, save as first, last name and e-mail)
/uploads/3/4/5/7/34575087/cowg_assistant_position_application_e-form.doc
Assistant Application (print and mail)
/uploads/3/4/5/7/34575087/cowg_assistant_position_application_print.pdf
Leadership Application (fill in, save as first, last name and e-mail)
/uploads/3/4/5/7/34575087/cowg_leadership_position_application_e-form.doc
Leadership Application (print and mail)
/uploads/3/4/5/7/34575087/cowg_leadership_position_application_print.pdf
Terms one-year minimum except Treasurer
PRESIDENT
· Shall oversee the management of the Guild business and can call special meetings, preside at all meetings, sign all official documents, report annually on the state of the organization, appoint special purpose committees, and promote membership and the common welfare of the Guild.
· Works with the Vice-President/Programs in scheduling and arranging all general Guild meetings and arrange lodging and the meeting needs of speakers.
VICE-PRESIDENT/PROGRAM DIRECTOR
· Shall assume duties of President in his/her absence, assist the President in scheduling and arranging of all general Guild meetings and arrange lodging and the meeting needs of speakers.
· Find and reserve meeting locations for monthly meetings. Arrange for access to meeting rooms.
· Schedule and confirm the speakers, and maintain contact with each one regarding meeting logistics prior to their appearance. Advise Publicity Coordinator, who will distribute media releases with meeting information.
· Work with Hospitality Director to request members to provide refreshments for each Guild meeting except the December meeting, which is a potluck.
PUBLICITY DIRECTOR:
· Prepare and distribute publicity for all Guild events. Contact speakers to secure biographies and information they wish to have included in media releases.
· Submit upcoming events to Website Director for posting.
· Maintain up-to-date media contact lists, along with submission guidelines and deadlines.
· Arrange for printing of current Guild brochure.
4TH GRADE BOOK CONTEST DIRECTOR
· Under the direction of the President, shall coordinate teachers, volunteers, judging, printing and work with the Redmond Library’s display of books and reception.
TREASURER/MEMBERSHIP DIRECTOR
· Shall maintain a checking account for the Guild, be responsible for the accounts and records of the Guild, provide written financial statements to the Board, and contact members delinquent in dues.
· He/she shall maintain lists of active members and contacts.
· Promotes Guild membership.
· Makes required reports to the IRS and any other oversight agencies.
EVENTS DIRECTOR
· Shall coordinate special events such as workshops, book fairs, retreats, lectures, and manages logistics such as announcements, meeting places, etc. Encourages Guild participation.
· Coordinates the Oregon Book Award Tour.
· He/she will invite speakers and arrange their travel and lodging and presentation needs.
LITERARY HARVEST DIRECTOR
· Shall coordinate the Annual Literary Harvest Writing Contest and Event, including submission collection, judging and scoring; manages logistics for the event, as well as the Chapbook publication and sales.
WEBSITE DIRECTOR
· The Website Director shall maintain the COWG website by making additions recommended by the Board.
· Shall post meetings, workshops, and contest news on a regular basis.
SYSTEMS COORDINATOR
· Shall provide technical and administrative assistance to the Guild. Develops standard Guild processes, develops and manages member surveys, collects and evaluates data to make recommendations to the Board based on responses of members.
SECRETARY
· Shall record meeting minutes at Board meetings and make copies available to the Board Members.
HOSPITALITY DIRECTOR
· Shall coordinate with members to provide refreshments for each monthly meeting except the December meeting, which is a potluck.
· Shall coordinate the Holiday potluck that follows the Member Showcase at the December meeting.
BOARD ADVISOR
· The Board Advisor shall have held at least one Guild office prior to serving in this position. Provides guidance and promotes the welfare of the organization, filling in where needed to implement programs.
Assistant Application (fill in, save as first, last name and e-mail)
/uploads/3/4/5/7/34575087/cowg_assistant_position_application_e-form.doc
Assistant Application (print and mail)
/uploads/3/4/5/7/34575087/cowg_assistant_position_application_print.pdf
Leadership Application (fill in, save as first, last name and e-mail)
/uploads/3/4/5/7/34575087/cowg_leadership_position_application_e-form.doc
Leadership Application (print and mail)
/uploads/3/4/5/7/34575087/cowg_leadership_position_application_print.pdf